NCSIP - Improving Instruction for Students with Disabilities

Photo of teacher and two young male students learning at a tableInfo for site coordinator

NCSIP ONLINE DATABASE

 

Please be sure to refer to these INSTRUCTIONS for submitting 2016-17 Student Data, Site Information, Professional Development Events, and Developmental Review via the online database.

 

 

NC SIP Program Manual

The charts below contain information and links to all of the required procedures and forms for submission, as well as reference materials we hope you will find helpful in your role as an NC SIP Project Coordinator.  They are divided in to the following areas:

PROJECT IMPLEMENTATION

NC SIP FOUNDATIONS TRAINING

FOUNDATIONS TRAINING OF TRAINER (TOT)

FIDELITY-INSTRUCTIONAL PROGRAMS

DATA COLLECTION

PARENT PARTICIPATION

FORM DESCRIPTION SUBMISSION DATE FREQUENCY OF SUBMISSION SUBMISSION FORMAT LOCATION OF FORM READING MATH
PROJECT IMPLEMENTATION
SAMPLE NC SIP/NCDPI Application Memorandum This memo and application is sent to prospective LEAs interested in becoming NC SIP Reading/Math Sites Applications are due in early July of each year. Once Completed applications are submitted either via email, or US Mail to the NC SIP Project Director at NC DPI Sample of form is available for download on website.  Original application is available upon request from NC SIP Director's office at NCDPI X X
SAMPLE NCDPI Site Approval Letter  The approval letter to the NC SIP site upon approval of application Sent to LEAs via email at the beginning of the school year, upon acceptance to NCSIP grant Once The approval letter is sent via email.  A confirmation email will be used to confirm receipt and as acknowledgement. Sample of Approval Letter in Program Manual.  Original email generated by NC SIP Director X X
NC SIP Site Memorandum of Understanding The MOA  outlines what is expected of the site upon approval by NC SIP October Once The MOA will be sent via email.  A signed copy of the MOA should be sent electronically to Regional Consultant signifing understanding and acceptance by the LEA/school system Sample of MOA in Program Manual/website.  Original email generated by NC SIP Director X X
Three Year PlanTemplate  This forms serves as an outline for each site's 3-year  plan 30-Jun Once, updated at least annually  Submitted online via electronic upload  http://ncsip.org Available for download on website X X
NC SIP Developmental Review Developmental review used for annual site visits Prior to your DR Annually Download form, complete and email to your consultant

2017 Development Review Form under development – Coming Soon!

 

LEAs should refer to their Goals, Expectations, Requirements, and Application Alignment document and their Implementation plans to prepare for the DR meeting in June and July. 

X X
NC SIP Budget Expenditure Form Budget form to be completed by each NC SIP site
July 1
Annually TBD Form is available for download on website. X X
NC SIP Math Site Information Form Site information for database and website
November 1
To be updated and submitted annually Submitted online via upload Available for download on website.     X
NC SIP Reading Site Information Form Site information for database and website November 1 To be updated and submitted annually Submitted online via upload Available for download on website.   X  
Sample NC SIP Advisory Team Meeting Agenda Reference with suggested discussion items for advisory team. Reference Reference Reference Available for download on website X X
Project Implementation Rubric Reference to offer "gold standard" of project  implementation Reference Reference Reference Available for download on website X  
Implementation Driver Analysis Tool to be completed with Advisory Team or NC SIP Coordiantor and Teachers. Reference Reference Reference Available for download on website. Also located in RFT Participant Handouts. X  
NC SIP Project Coordinator Description and Responsibilities Reference form outlining requirements of Project Coordinator Reference Reference Reference Available for download on website X X

 

 

 

FORM DESCRIPTION SUBMISSION DATE FREQUENCY OF SUBMISSION SUBMISSION FORMAT LOCATION OF FORM READING MATH
NC SIP FOUNDATIONS TRAINING
Reading Foundations Training Implementation Rubric
Reference to assist LEA in evaluating the implementation of this PD course.
Reference
Reference
Reference
Available for download on website
X  
MFT District PD Event Evaluations Participant evaluation form of MFT End of each training event Once – end of each training event Submitted online     X
RFT On line Evaluations Participant evaluation of RFT- Data can be requested. End of each training event Once – end of each training event Submitted online   X  
Foundations of Math Participant Manual Participant manual required for all participants
Reference
As needed by LEA Reference     X
Reading Foundations Follow-up Walkthrough Reference could be used as a follow up to Reading Foundations Training
 Reference
 Reference
 Reference
Available for download on website X  
Foundations of Reading Participant Training Manual Order Form Shrinkwrapped handouts pack required for partcipants of RFTs
Reference
As needed by LEA See address on document   X  
Reading Program Implementation Reference for stages of implemenation
Reference
Reference
Reference
Available for download on website X  
Guidelines for Selecting an Effective Reading Program Guiding questions to assist district or school in selecting a research-based reading program. Must be completed if no fidelity form exists for program considered for data collection.
Reference
Reference
Reference
Available for download on website X  
Checklist of Suggested Features of a Strong Math Program for Students with Math Difficulties Information to assist the site in selecting a research-based math program
Reference
Reference Reference Available for download on website   X

 

 

FORM DESCRIPTION SUBMISSION DATE FREQUENCY OF SUBMISSION SUBMISSION FORMAT LOCATION OF FORM READING MATH
FOUNDATION TRAINING OF TRAINERS (TOT)

Reading Foundations TOT Process

 

Letter of Intent

Qualifications and process for becoming an approved NC SIP RFT Trainer as well as form to document LEA support Reference/complete letter
Once - After Level II RFT Training
Signed letter should be electronically submitted to regional consultant. Available on website X  
Steps to Becoming a Reading Foundations Trainer Online form to be completed in order to be considered for approval as trainer Ongoing Once –upon completion of TOT process Completed and submitted online   X  
Foundations of Reading Trainer Observation Form Observation Tool for establishing apprentice trainer fidelity in TOT process Ongoing Once-upon completion of trainer's first training Submitted online via electronic upload Available for download on website X  
Math Foundations Trainer Requirements Outline and instructions ffor becoming a qualified NC SIP MFT Trainer
Reference
Reference Reference Available for download on website   X
Math Foundations Observation Form Observation Tool for establishing trainer fidelity in TOT process
Ongoing
Once-upon completion of trainer's first training Submitted online via electronic upload Available for download on website   X
Math Foundations Self-Observation Form Self-observation tool to math foundations trainers going through the math TOT process     Submitted online via electronic upload Available for download on website   X

 

 

 

FORM DESCRIPTION SUBMISSION DATE FREQUENCY OF SUBMISSION SUBMISSION FORMAT LOCATION OF FORM READING MATH
FIDELITY-INSTRUCTIONAL PROGRAMS
Fidelity Observation Process Outline and instructions for the NC SIP Fidelity Observation process Reference
Reference
Reference
Available on website X X
Fidelity Observation and Inter-rater Reliability Process - Reading Outline and instructions for the NC SIP Fidelity Observation and inter-rater reliabilty process for reading Reference
Reference
Reference
Available on website X  
Reading Program Fidelity Observation Forms NC SIP approved Fidelity Observation forms for multiple reading model instructional programs
Ongoing
Varied - See Fidelity Observation Process for submission rules Completed and submitted online Links to forms are on website X  
Process for Using a Reading Program without Current Fidelity Form Reference document for using a reading program without a current fidelity form
Reference
Reference Reference Available on website X  
Math Program Fidelity Teacher Observation Forms NC SIP approved Fidelity Observation forms for multiple math model instructional programs
Ongoing
Varied - See Fidelity Observation Process for submission rules Completed and submitted online Links to forms are on website   X

 

 

 

 

FORM DESCRIPTION SUBMISSION DATE FREQUENCY OF SUBMISSION SUBMISSION FORMAT LOCATION OF FORM READING MATH
DATA COLLECTION
Professional Development Pre-Event Form This form has been replaced by the NCSIP Online Database/Calendar Prior to each training event Once – prior to each training event Submitted via NCSIP Online Database/Event Calendar Available on website X X
Professional Development Event Post Event Summary This form has been replaced by the NCSIP Online Database/Calendar End of each training event Once – end of each training event Submitted via NCSIP Online Database/Event Calendar Available on website X X
Reading Data Checklist Checklist to be used as a reference when completing Student Reading Progress Data Forms Reference Reference Reference   X  
Math Data Checklist Checklist to be used as a reference when completing Student Reading Progress Data Forms Reference Reference Reference     X
Student Progress Forms - ReadingData Grades 3-12 Data forms for 3-8 and High School English I
June 30th
Annually TBD Available on website X  
Student Progress Forms - Math Data Grades 3-12 Data forms for 3-8 and Number Knowledge
June 30th
Annually TBD Available on website   X
Student Progress Forms - Reading K-2 Data forms for 3-8 and High School English I
June 30th
Annually Submitted via email to Literacy/Strategic Planning Consultant. LC /SPC uploads to Dropbox. Available on website X  
Student Progress Forms - Math Number Knowledge Number Knowledge
June 30th
Annually Submitted via email to Math Consultant. MC uploads to Dropbox Available on website   X
SAMPLE LEA Data Report Form Template used by evaluators for reporting results of student progress data back to sites
Reference
Reference Reference Available on webiste X X

 

 

 

 

FORM DESCRIPTION SUBMISSION DATE FREQUENCY OF SUBMISSION SUBMISSION FORMAT LOCATION OF FORM READING MATH
PARENT PARTICIPATION

Parent Satisfaction Reading Survey (online)

 

Parent Satisfaction Reading Survey (PDF)

NC SIP Parent Survey - Reading Sites available in English and Spanish June 30th Annually by parents of students involved in data collection process Submitted online or via US Mail Available for download or submission on website X  

Parent Satisfaction Math Survey (online)

 

Parent Satisfaction Math Survey (PDF)

 

NC SIP Parent Survey - Reading Sites available in English and Spanish June 30th Annually by parents of students involved in data collection process Submitted online or via US Mail Available for download or submission on website   X